VAT declarations lists the VAT declarations of the band or artist profile you are working in, with the amount and the settlement state of each. From here you file a new declaration and open a declaration in the detail view to record the payment or refund.
Open VAT declarations
- In the side menu, under Accounting, select VAT declarations.
The page is shown to a Financial admin or Admin, in a band and in an artist profile. Filing a declaration and recording payments needs Finance & accounting (Band Gold, Artist Gold). On a plan without it the menu entry shows a diamond and an upgrade link. Existing declarations stay available to view.
Settings that change this page
| Setting | Where | Effect |
|---|---|---|
| Accounting country | Settings › Accounting profile | Decides which filing periods exist and when a declaration is due. In the Netherlands you file per quarter. In Belgium you file per month or per quarter. |
| VAT filing frequency | Settings › Accounting profile | The period the tax authority assigned you. A period is offered only when both the country and this setting allow it. |
What the page contains
Four summary cards sit above the list. Select a card to filter the list on it; each card shows the number of declarations and their total amount.
| Card | Counts |
|---|---|
| All declarations | Every declaration. |
| Ready to pay / receive | Prepared declarations, and declarations with an open balance that are not overdue, including partly paid ones. |
| Overdue | Declarations to pay that are unpaid and past their due date. |
| Settled | Declarations that are paid, received or have nothing due. |
Each row shows a coloured dot, the period (for example 2nd quarter 2026), the status and the amount. The amount is left out when nothing is due. A status is one of Prepared, Ready to pay, To receive, Partially paid, Partially received, Paid, Received, Overdue or Settled.
Actions
| Action | Where | What it does |
|---|---|---|
| New declaration | Top right | Opens New VAT declaration. |
| Select a row | List | Opens the declaration in the VAT declaration details. |
| actions for … (three dots) | End of each row | Opens a menu. View breakdown opens the declaration. Record payment (VAT to pay) or Record refund (VAT to receive) opens the declaration to record it. They are offered only while an amount is outstanding. |
Dialogs
New VAT declaration
Opened with New declaration. It previews the VAT position of a period and files the declaration.
| Field | What to choose |
|---|---|
| Year | The current year or one of the two years before. |
| Filing period | Monthly or Quarterly. Only shown when your country and filing frequency allow both. |
| Quarter or Month | The quarter (Q1 to Q4) or the month. |
The dialog starts with the period that applies today and shows the preview for the period you choose:
- The period and its due date: … · due ….
- Output VAT (sales), Input VAT (purchases) and the result: To pay, To receive or Nothing due.
- Where the country has a return schema, a table of VAT return boxes with Box, Description, Turnover and VAT. The Dutch boxes are in whole euros.
- Notices: This period has not ended yet — it can be filed from …; without a schema for the period, No country-specific schema is available for this period. This preview uses VAT ledger balances. When the preview lists review items, a notice reads for example 2 review items will be frozen with the workpaper.
A declaration can be filed only once the period has ended. Periods are filed in order.
The button depends on the country:
| Button | When | What it does |
|---|---|---|
| Settle quarter or Settle month | No return schema for the period | Files the declaration from the VAT account balances. It settles the VAT accounts and closes the books through the end of the period: Filing settles the VAT accounts and closes the books through …. |
| Prepare workpaper | The country has a return schema for the period | Prepares the declaration with its boxes. Preparing freezes the included transactions and box calculation. It does not submit the return or close the general ledger. The declaration shows as Prepared. |
VAT declaration details
A declaration opens next to the list on a wide screen and replaces the list on a phone. Its fields, the workpaper steps and recording a payment or refund are described in VAT declaration details.