The terms of a gig are the deal agreed with the venue or promoter, the costs of the gig and the way the gross fee is shared. You set them on the Terms tab of a gig: Gigs › a gig › Terms. The tab calculates the Statement and the invoice lines from them. This article explains each deal type, the cost structures and the fee shares, with worked examples.
Note
All amounts in the examples exclude VAT, unless the example says otherwise. The examples use round numbers. The calculations are the ones the app runs on the Terms tab and when it creates an invoice draft from a gig.
At a glance
| Deal type | What the artist gets | Fields that apply |
|---|---|---|
| Flat fee | A fixed amount. No share of ticket sales. | Guaranteed fee |
| Guarantee, variant Plus | The guaranteed fee, plus the artist's percentage of ticket revenue after break-even. | Guaranteed fee, Ticket percentage, Venue costs, Include venue costs in the break-even calculation |
| Guarantee, variant Versus | The guaranteed fee or the artist's percentage of ticket revenue, whichever is higher. | Guaranteed fee, Ticket percentage |
| Door deal | The artist's percentage of ticket revenue after the venue costs. No guaranteed fee. | Ticket percentage, Venue costs |
Choose the type under Deal › Deal type. For Guarantee, a second field, Guarantee variant, appears with the options Plus and Versus. The tab shows only the fields that apply to the chosen type. The ticket fields are Venue capacity, Expected visitors, Net ticket price, Gross ticket price and Tickets sold. The Gross ticket price is stored but no calculation uses it.
Ticket revenue
These rules apply to every deal type that shares in ticket sales (Guarantee and Door deal).
- Ticket revenue is Tickets sold × Net ticket price.
- If Ticket VAT % is set under Taxes, the VAT contained in the revenue is taken out first. The app splits the revenue total once, not per ticket.
- If Copyright / PRS % is set, that percentage of the remaining amount is deducted after the ticket VAT.
- The amount left is the ticket revenue the deal works on. The tab shows the break-even in Tickets to break even.
The Ticket percentage field holds the artist's share. The field next to it, Venue / promoter, is the rest, so the two always add up to 100%. When Subject to VAT is off, the ticket VAT and the copyright deduction are both treated as 0%.
Flat fee
A fixed guaranteed amount, with no revenue from ticket sales. The ticket fields have no effect.
Example: flat fee
The agreed terms: Deal type Flat fee, Guaranteed fee €1,000. Amounts exclude VAT.
| Line | Calculation | Amount |
|---|---|---|
| Gross fee | Guaranteed fee | €1,000 |
| Share of ticket revenue | A flat fee takes no share | €0 |
| Invoice total | One performance line | €1,000 |
Guarantee, Plus
The guaranteed fee plus a percentage of ticket revenue after break-even. Break-even is the guaranteed fee, and the Venue costs as well when Include venue costs in the break-even calculation is on. The artist's percentage applies only to the revenue above break-even.
Example: Guarantee, Plus, venue costs included
The agreed terms: Guaranteed fee €1,000, Ticket percentage 70% (Venue / promoter 30%), Venue costs €500 with Include venue costs in the break-even calculation on, Net ticket price €20, Tickets sold 200. No ticket VAT, no copyright / PRS. Amounts exclude VAT.
| Line | Calculation | Amount |
|---|---|---|
| Ticket revenue | 200 × €20 | €4,000 |
| Break-even | €1,000 guaranteed fee + €500 venue costs | €1,500 |
| Revenue above break-even | €4,000 − €1,500 | €2,500 |
| Artist's share of ticket revenue | 70% × €2,500 | €1,750 |
| Gross fee | €1,000 + €1,750 | €2,750 |
With these terms, break-even is reached at €1,500 ÷ €20 = 75 tickets. That is the number Tickets to break even shows. Below 75 tickets sold the artist's share is €0 and the gross fee is the guaranteed €1,000.
With Include venue costs in the break-even calculation off, break-even is €1,000. The revenue above it is €3,000, the artist's share is 70% × €3,000 = €2,100 and the gross fee is €3,100.
Guarantee, Versus
Either the guaranteed fee or the artist's percentage of ticket revenue, whichever is higher. Nothing is recouped, so Venue costs play no part in the calculation and the venue costs switch is not shown.
Example: Guarantee, Versus
The agreed terms: Guaranteed fee €1,000, Ticket percentage 70%, Net ticket price €20. Amounts exclude VAT.
| Line | 200 tickets sold | 50 tickets sold |
|---|---|---|
| Ticket revenue | 200 × €20 = €4,000 | 50 × €20 = €1,000 |
| Artist's share | 70% × €4,000 = €2,800 | 70% × €1,000 = €700 |
| Guaranteed fee | €1,000 | €1,000 |
| Gross fee (the higher of the two) | €2,800 | €1,000 |
Door deal
A percentage of ticket revenue after the break-even point, with no guaranteed fee. Break-even is the Venue costs. There is no switch: the venue costs always count.
Example: door deal
The agreed terms: Ticket percentage 70%, Venue costs €500, Net ticket price €20, Tickets sold 200. Amounts exclude VAT.
| Line | Calculation | Amount |
|---|---|---|
| Ticket revenue | 200 × €20 | €4,000 |
| Revenue above break-even | €4,000 − €500 venue costs | €3,500 |
| Gross fee | 70% × €3,500 | €2,450 |
Ticket VAT and copyright / PRS
Both are set under Taxes. They change the ticket revenue the deal works on.
Example: door deal with ticket VAT and copyright / PRS
The agreed terms: Ticket percentage 70%, Venue costs €500, Net ticket price €21.80 (contains 9% VAT), Ticket VAT % 9, Copyright / PRS % 5, Tickets sold 200.
| Line | Calculation | Amount |
|---|---|---|
| Ticket revenue including VAT | 200 × €21.80 | €4,360 |
| Ticket VAT | €4,360 − (€4,360 ÷ 1.09) | €360 |
| Revenue without ticket VAT | €4,360 − €360 | €4,000 |
| Copyright / PRS | 5% × €4,000 | €200 |
| Ticket revenue the deal works on | €4,000 − €200 | €3,800 |
| Revenue above break-even | €3,800 − €500 venue costs | €3,300 |
| Gross fee | 70% × €3,300 | €2,310 |
Costs
Each line under Costs has a Cost name, an Amount and two parties:
- Paid by is the party that bears the cost. Options: Artist/Agency, Artist, Agency, Venue. The default is Artist.
- Incurred by is the party that paid for it up front. Options for a new line: Artist, Agency, Venue. The default is Artist. Artist/Agency exists only on older lines.
When both are the same party, that party paid the cost itself and bears it. When they differ, the party that paid up front is settled back by the party that bears the cost.
| Paid by (bears) | Effect |
|---|---|
| Artist | Deducted only from what is due to the artist. The fee shares are unaffected. |
| Agency | Deducted only from what is due to the booker. What is due to the artist is unaffected. |
| Artist/Agency | Deducted from the gross fee before the fee shares are calculated, so both sides bear a share through the lower base. The result is the Nett. fee. |
| Venue | Recharged to the venue on top of the fee. No fee share is calculated over it. |
The examples in this section use a flat fee of €1,000 and one cost line, Travel, of €100. Amounts exclude VAT.
Example: the artist bears a cost and paid it
Paid by Artist, Incurred by Artist.
| Line | Calculation | Amount |
|---|---|---|
| Gross fee | Flat fee | €1,000 |
| Costs borne by the artist | Travel | −€100 |
| Due to artist | €1,000 − €100 | €900 |
The invoice to the venue is one performance line of €1,000. The cost does not appear on it.
Example: the agency bears a cost and paid it
Paid by Agency, Incurred by Agency.
| Line | Calculation | Amount |
|---|---|---|
| Due to artist | No cost borne by the artist | €1,000 |
| Due to booker | Minus the cost the agency bears | −€100 |
The invoice to the venue is one performance line of €1,000.
Example: the venue bears a cost and the artist paid it up front
Paid by Venue, Incurred by Artist. The artist fronted €100 that the venue bears.
| Line | Calculation | Amount |
|---|---|---|
| Gross fee | Flat fee | €1,000 |
| Recharged to venue | Travel, billed on top of the fee | €100 |
| Due to artist | €1,000 + €100 settled back | €1,100 |
The invoice has two lines: a performance line of €1,000 and Recharged cost: Travel €100, so €1,100 in total.
Example: the artist bears a cost and the venue paid it up front
Paid by Artist, Incurred by Venue. The venue fronted €100 that the artist bears, and takes it off what it owes.
| Line | Calculation | Amount |
|---|---|---|
| Gross fee | Flat fee | €1,000 |
| Recharged to venue | Travel, a deduction | −€100 |
| Due to artist | €1,000 − €100 borne by the artist | €900 |
The invoice has two lines: a performance line of €1,000 and Recharged cost: Travel −€100, so €900 in total.
Example: the artist bears a cost and the agency paid it up front
Paid by Artist, Incurred by Agency.
| Line | Calculation | Amount |
|---|---|---|
| Due to artist | €1,000 − €100 borne by the artist | €900 |
| Due to booker | The €100 the agency fronted is settled back | €100 |
The invoice to the venue is one performance line of €1,000.
Example: a cost shared by the artist and the agency
Paid by Artist/Agency, Incurred by Artist, and a booker fee share of 10% of the Nett fee (see below).
| Line | Calculation | Amount |
|---|---|---|
| Gross fee | Flat fee | €1,000 |
| Shared cost | Travel | −€100 |
| Nett. fee | €1,000 − €100 | €900 |
| Booker fee share | 10% × €900 | €90 |
| Due to artist | €900 − €90 | €810 |
Because the cost lowers the base, the booker's share is calculated on €900 instead of €1,000. The invoice to the venue is one line of €1,000.
Venue bears and venue paid
A cost the venue both paid up front and bears is settled between the venue and itself. It changes no amount and is not on the invoice.
Fee shares
Fee shares divide the gross fee among a booker, agency, record label or manager. The artist is not a row: the artist takes what remains. Each row under Fee shares has these fields.
| Field | Options | What it does |
|---|---|---|
| Party | Booker, Agency, Record label, Manager | Who receives the share. The default is Booker. |
| Kind | Percentage, Fixed amount | A percentage of the amount chosen in Of, or a fixed amount. The default is Percentage. |
| Of | Gross fee, Nett fee, Running remainder | The amount a percentage is taken from. Gross fee is the fee agreed with the venue, before costs. Nett fee is the gross fee minus costs borne by the artist and the agency together. Running remainder is what is left after the costs and every fee share above this row. The default is Nett fee. |
| On invoice | On / off | Splits this share out of the artist fee as its own line on the invoice (see Invoice mode below). A share that is off stays internal and does not appear on the invoice. |
Rows are calculated from top to bottom, and you can drag them to reorder. A percentage is rounded to whole cents. The preset menu, Choose preset, Save as preset and Manage presets, applies a saved set of rows. A preset is saved with a Gross fee above amount. Applying a preset replaces all current rows after a confirmation.
Example: fee shares
The agreed terms: flat fee €2,000. One cost, Backline €200, Paid by Artist/Agency. Fee share 1: Booker, Percentage 10% of Nett fee, On invoice on. Fee share 2: Manager, Percentage 15% of Running remainder, On invoice off. Amounts exclude VAT.
| Line | Calculation | Amount |
|---|---|---|
| Gross fee | Flat fee | €2,000 |
| Nett. fee | €2,000 − €200 shared cost | €1,800 |
| Booker share | 10% × €1,800 | €180 |
| Running remainder after the booker | €1,800 − €180 | €1,620 |
| Manager share | 15% × €1,620 | €243 |
| Due to artist | €1,620 − €243 | €1,377 |
The tab also shows Due to booker €180 and Due to manager €243. The artist's €1,377 is the pool that the participant splits divide (see Gig details: Participants tab).
Taxes
| Field | What it does |
|---|---|
| Subject to VAT | When off, the invoice created from the gig is billed at 0% and the ticket VAT and copyright deductions are not applied. |
| General VAT % | The rate an invoice from this gig is billed at. Left blank, the invoice uses the default rate shown in the field's help text. A workspace whose VAT treatment is exempt bills 0% whatever this field says. |
| Ticket VAT % | The VAT the venue charges on tickets, contained in the Net ticket price. Every ticket calculation uses the price with this VAT taken out. |
| Copyright / PRS % | Deducted from ticket revenue after the ticket VAT. Left blank, nothing is deducted. |
How it reaches the invoice
The Finance tab creates a draft invoice from the gig. See Gig details: Finance tab. The lines come from the same calculation as the Statement, so the invoice total equals the gross fee plus any recharged costs. The performance line is described as "[band] performing at [event] on [date]" in the invoice language. In Specified mode it is described as Artist fee, followed by the performance description.
| Cost or amount | Who bears it | Who pays it | On the invoice |
|---|---|---|---|
| Guaranteed fee (Flat fee, Guarantee) | The venue | The venue pays the invoice | The performance line |
| Ticket revenue (Guarantee, Door deal) | The venue | The venue pays the invoice | Line Ticket revenue, with the deductions below as negative lines |
| Ticket VAT | Not the artist's tax | Line Less: VAT included in ticket revenue (%) | |
| Copyright / PRS | The artist | Line Less: Copyright / PRS (%) | |
| Guaranteed fee as break-even (Plus) | Line Less: guaranteed fee (break-even) | ||
| Venue costs as break-even (Plus with the switch on, Door deal) | Line Less: venue costs (break-even) | ||
| Guaranteed fee offset (Versus) | Line Less: guaranteed fee (already charged above) | ||
| The venue's share of the ticket revenue | The venue | Line Less: venue share (%) | |
| Cost with Paid by Venue and a different Incurred by | The venue | The party that paid it up front | Line Recharged cost: [cost], positive when someone else paid, negative when the venue paid for another party's cost |
| Cost the artist or the agency bears | The artist or the agency | Whoever paid it up front | Not on the invoice |
| Fee share with On invoice off | The party that takes it | Not on the invoice |
Example: invoice lines for the Guarantee, Plus example
The terms are those of the Plus example above: gross fee €2,750. Amounts exclude VAT.
| Invoice line | Calculation | Amount |
|---|---|---|
| Performance line | Guaranteed fee | €1,000 |
| Ticket revenue | 200 × €20 | €4,000 |
| Less: guaranteed fee (break-even) | −€1,000 | |
| Less: venue costs (break-even) | −€500 | |
| Less: venue share (30%) | 30% × (€4,000 − €1,500) | −€750 |
| Invoice total excluding VAT | €2,750 |
Example: invoice lines for the Versus and door deal examples
| Invoice line | Guarantee, Versus, 200 tickets | Door deal, 200 tickets |
|---|---|---|
| Performance line | €1,000 | |
| Ticket revenue | €4,000 | €4,000 |
| Less: venue costs (break-even) | −€500 | |
| Less: venue share (30%) | −€1,200 | −€1,050 |
| Less: guaranteed fee (already charged above) | −€1,000 | |
| Invoice total excluding VAT | €2,800 | €2,450 |
For Versus, the venue share is the ticket revenue minus the artist's €2,800 share: €4,000 − €2,800 = €1,200. A Versus gig with 50 tickets sold has no ticket line: the artist's share of €700 is below the guaranteed fee, so the invoice is one performance line of €1,000.
VAT on the invoice
Every line of the performance, including the negative ones, is billed at the same rate: General VAT %, or the default rate when that is blank. A recharged cost is billed at the workspace's standard rate instead, whatever General VAT % says. For example, with General VAT % 9, the €2,750 invoice above carries 9% × €2,750 = €247.50 VAT and totals €2,997.50.
Invoice mode
Finance settings › Invoice mode sets the Preferred invoice mode. It changes how fee shares with On invoice on appear. The invoice total is the same in both modes.
| Mode | What the invoice shows |
|---|---|
| Combined | The fee shares are included in the artist fee. The lines are the ones above. |
| Specified | The booking fee is shown as a separate line on the same invoice. This applies only when at least one fee share has On invoice on. Otherwise the invoice stays Combined. |
Example: Specified mode
The flat fee of €2,000 from the fee shares example, preferred mode Specified. Only the booker share has On invoice on. The manager share is internal.
| Invoice line | Calculation | Amount |
|---|---|---|
| Artist fee | €2,000 − €180 | €1,820 |
| Booking fee | The booker share | €180 |
| Invoice total excluding VAT | €2,000 |
In Combined mode the same gig is one performance line of €2,000.
Gage declaration
Where the band's country has a gage declaration, the declaration uses the gig's terms. A gig's gage is the gross fee plus the costs the venue reimburses (the positive recharged cost lines). Costs the venue provides itself are not part of it. The gig has no gage while its gross fee is zero. The declaration is made from the Gigs page.
Where you set it
- Gigs › a gig › Terms: Deal, Ticket upside, Costs, Fee shares and Taxes. See Gig details: Terms tab.
- The Terms tab is shown to a Financial admin or Admin. Editing needs the same roles. After an invoice for the gig has been sent or paid, the terms are read-only. Void the invoice to edit them again. A paid invoice cannot be voided.
- Settings › Finance settings › Invoice mode: the Preferred invoice mode.