The Terms tab holds the deal agreed for a gig: the deal type, ticket terms, costs, fee shares and taxes. The calculations that follow from them are on the Finance tab. This article describes the tab. Gig terms, deal types and fees explains how each deal type, cost structure and fee share is calculated, with worked examples. Field changes save automatically.
Open the Terms tab
- Open Gigs from the side menu and select a gig. See Gig details.
- Select the Terms tab in the bar below the banner.
The tab is shown to a Financial admin or Admin, for a gig of the active workspace. Editing needs the same roles. In an artist profile the tab also shows My fee for a gig played with a band (see below).
Locked terms
When an invoice for the gig has been sent, a notice at the top says Invoice [number] was sent on these terms, so they are read-only. Void the invoice to edit them again. When the invoice is paid, the notice says Invoice [number] was paid on these terms, so they are read-only. A paid invoice cannot be voided. The number links to the invoice. A draft invoice does not lock the terms.
My fee
In an artist profile, a gig with a band shows My fee at the top of the tab. It holds your own deal for that gig, apart from the band's: Deal type, which is always Flat fee here, and Guaranteed fee, which you can edit. When the band has recorded a split for you, the help text under the fee reads Split by the band: [amount]. This section needs a Financial admin or Admin role in the artist profile. It is read-only once an invoice for the gig has been sent or paid.
Deal
| Field | What to enter | Notes |
|---|---|---|
| Deal type | Flat fee, Guarantee or Door deal. | A help icon explains the choice. The fields below change with the type. |
| Guarantee variant | Plus or Versus. | Only for Guarantee. |
| Guaranteed fee | The agreed amount. | For Flat fee and Guarantee. Not for Door deal. |
| Ticket percentage and Venue / promoter | The artist's share of ticket revenue, and the venue's or promoter's share. | For Guarantee and Door deal. The two always add up to 100%. |
| Include venue costs in the break-even calculation | On or off. | Only for Guarantee with Plus. |
| Venue costs | Production costs recouped from ticket revenue at break-even, such as venue rental. | Used by Door deal and by Plus with the switch on. |
| Venue capacity | The number of places. | Used for the Potential upside. |
| Expected visitors | The number of visitors you expect. | Used for the Expected upside. |
| Net ticket price | The price the door takes per ticket, excluding service fees. | The basis for every ticket calculation. If it includes VAT, set Ticket VAT % under Taxes. |
| Gross ticket price | The ticket price as sold. | Stored with the gig. No calculation uses it. |
| Tickets sold | The number of tickets sold so far. | Used for the ticket revenue and the statement. |
| Ticket link | A web address where tickets are sold. | Open link opens it in a new tab. |
Reset fields in the section header clears the deal, ticket and venue fields to their defaults after a confirmation.
Ticket upside
For deal types that share in ticket sales, this section shows four tiles. Hover or focus a tile for the calculation behind it.
| Tile | What it shows |
|---|---|
| Tickets sold | The tickets sold against the venue capacity, with the ticket price after deductions and the artist's share of what has been sold. |
| Tickets to break even | The number of tickets at which the artist's share starts, and the break-even amount. |
| Expected upside | The artist's share at the Expected visitors. |
| Potential upside | The artist's share at full Venue capacity, the ceiling for this deal. |
Costs
One line per cost. Each line has Cost, Amount, Incurred by and Paid by; Add adds the line and the delete button removes it. Total costs sums the lines. Who bears a cost, who paid it up front and how it reaches the statement and the invoice is explained in Gig terms, deal types and fees.
Fee shares
Fee shares determine how the gross fee is shared among a booker, agency, record label or manager. Each row has Party, Kind, a percentage or Fixed amount, Of, the calculated Amount and the switch On invoice. Rows can be dragged to reorder them. Add adds a row and Delete fee removes it. The fields are explained in Gig terms, deal types and fees.
Fee-share presets
A preset stores a set of fee-share rows for reuse by your band.
| Action | What it does |
|---|---|
| Choose preset | Opens a list of your presets. Each preset shows its rule, Gross fee above [amount]. A preset whose amount is lower than this gig's gross fee has a check mark, titled Matches the gross fee. Choosing one asks Replace all fee shares? and then replaces every row of this gig, including your edits. |
| Save as preset | Opens Save as preset. Enter a Preset name and the amount Gross fee above, then Save. The preset stores the current rows. Later changes to the preset do not change other gigs. |
| Manage presets | Opens Manage presets, where each preset shows its rule, Edit preset changes its name, amount and rows, and Delete preset removes it. Edits apply to future gigs only; existing gig fee shares are kept. |
Taxes
| Field | What to enter |
|---|---|
| Subject to VAT | Switch. When off, the invoice from this gig is billed at 0%. |
| General VAT % | The rate an invoice from this gig is billed at. Leave blank for the default rate, shown in the field's help. |
| Ticket VAT % | The VAT the venue charges on tickets, contained in the net ticket price. |
| Copyright / PRS % | Deducted from ticket revenue after the ticket VAT. Leave blank to ignore it. |
Note
The deal, costs, fee shares and taxes belong to gigs of the active workspace. In an artist profile, a gig of a band you play in shows only My fee and the button Invoice the band, which needs a Financial admin or Admin role.