Ledger entries lists the individual ledger lines posted to the accounts you choose. Where Ledger lists whole transactions, this page lists one row per account line, with a debit and a credit column and totals.
Open Ledger entries
- In the side menu, under Accounting, select Ledger entries.
The page is shown to a Financial admin or Admin, in a band and in an artist profile. It needs Finance & accounting (Band Gold, Artist Gold). On a plan without it the menu entry shows a diamond and an upgrade link. Existing records stay available to view.
What the page contains
The page lists entries once you choose accounts (Select one or more accounts to search their entries.). Your accounts, search text, sort order, page and period are remembered for the session.
| Control | What it does |
|---|---|
| Accounts button | Opens a list of accounts to tick. The button shows the selection, for example 2 selected. Clear selection empties it. |
| Search field (Search memo...) | Filters the rows on the memo, the description, the account name or code, the type and the transaction number. |
| Show voided | Includes lines of voided transactions, shown dimmed. They are hidden by default. |
| Period button | Chooses the period by date: Month, Quarter, Fiscal Year, All Time or a Custom Range. |
| Column | Shows |
|---|---|
| # | The transaction number. Sortable. |
| Date | The date. Sortable, and the default sort, newest first. |
| Account | The account code and name. |
| Type | What posted the transaction. |
| Memo | The memo of the line, or the description of the transaction. |
| Debit | The debit amount. Sortable by amount. |
| Credit | The credit amount. |
The last row reads Totals (n) and adds up the debit and credit of all rows that match the search, not only the page you see. The list shows 25, 50 or 100 rows per page (per page).
Actions
| Action | Where | What it does |
|---|---|---|
| Open transaction (link icon) | End of each row | Opens the whole transaction in the ledger entry details. |
This page only reads the ledger. It has no dialogs.